Library Board Meeting
January 3, 2017
ATTENDING: Alice Hill, Anna Harper, Rose Linnear, Mary Ann Kanturek, Boo Halog, Jan Smith, Lea Hawkins, Ed Olson, Michael Marshall, Sharon Spear
Pledge of Allegiance was said.
December 2016 minutes not read as we did not have copies.
The Treasurer, Mary Ann Kanturek, read the treasurers report for Dec. 2016 & handed out copies.
INCOME for Dec. 2016 was 432.92. Annes 133.00. Donations 198.17. Members 50.00 Gold %0.00 Mis. 1.75.
EXPENSES: 533.42. Entergy 156.62. Suddenlink 108.05. Water 36.72. Misc.98.26 (luncheon). Annex Refund 25.00. Library Maintenance 108.77.
PETTY CASH 108.77
Minutes accepted as read.
OLD BUSINESS: MEMBERSHIP RENEWAL DATE: Will now use the DAY & YEAR members actually get new or renew their cards. NO longer use last day of Dec. for everyone. Voted on and approved. All in favor.
NEW COMPUTER RULES & updates now revamped & posted by each terminal & clearly state users MUST be a member.
CLEANING BUILDING: Someone named Annettte to clean. Alice to follw up on this item.
GROUP E-MAILS: Use this method of notification for membership drive. Also, the web site as source of notification.
CHILDREN'S BOOKS REQUEST: Goal to rebuild childrens area. One idea is a program called
“1,000 books before kindergarten.” Will continue to look into this program. NO COST for this program
HOW TO SHELVE BOOKS: Re: Authors who have multiple books-go by their last name, then alphabetical by title. Do not use A or The as part of a title.
CORPORATE SPONSORS: Come up w/ ideas on how to approach sponsors & or businesses. Come up w/format, get list together, do face to face approach.
OLD BUSINESS “OTHER”: Please remember to stamp back of checks when rec'd. Library stamp in bag. PLUMBING problem came back. Plumber called-wall reopened-wrong glue used-plumber fixed.
NEA Big-Read Grant: Start by planning. Idea behind grant is to have movie night, purchase screen, projector, etc. Have books correspond w/movies. Have 1 yr. To get this together. Also, look into
“Turner Media” for additional funds for movies.
WEBSITE UPDATES: Per Ed: $10,000.00 in grant funds from “Tech Soft”. This will cover WEBSITE updates, equipment & software. Calendar, minutes, etc. can be posted on our WEB.
New Buisness (cont.)
There is a one time processing fee of $30.00 to register license. Motion needed to approve:Mary Ann
& Anna. All in favor. No oppose.
IMAGINATION LIBRARY: Lea reports now have 408 children signed up, 47 in Bull Shoals. Would like to start a storytime for 0-3 yr. Olds, in annex..Mary Ann said she'd like to help.
CHANGE DAY OF MONTHLY MEETING: Motion made to change meeting to 2nd Monday of the month & incorporate w/work day. Made by Rose & Jan. All in favor. No oppose.
ANNEX RENTAL FORMS: Now have 2 new forms: for 1 time use & “on going” use.
AUDIT: Mary Ann said to have a committee:Alice, Lois & Anna. To meet in February at the bank. Time & day to be set up.
BUILDING TURBINES: Anna. Should be covered for winter. Will look into this.
NEW “OTHER”: Committee to meet & review new book list to buy movies, books etc. This will be Anna, Boo & Rose. Will come up w/day & time to meet.
Jan will be gone from January 11 to March 2017.
COFFEE POT: Suggest to unplug “Bunn” coffee pot-pulls lots of energy & is not used. Replace w/more efficient coffee pot. Try & sell the “BUNN”. Motion made to sell. All agree. NO oppose.
NEXT MEETING: Monday, February 13, 2017, at 9:30 am. This will also be a workday. Meeting adjourned @ 11am.
MARCH 6, 2017 MEETING MINUTES
Approval of previous meeting minutes as written: YES, Boo & Rose, all in favor
Approval of Treasurer's Report as written: YES, Joann & Anna, all in favor
1. We will ALL pitch in to clean annex & main library
2. Group e-mails - no updates
3. Now have lots of nice children's books and dedicated section of library for them...some were purchased @ Baxter Co. library book sale, others gifted to us from Marion Co. library. Now have section for "Young adult" books.
4. Book shelves have all been reconfigured to fully utilize all shelves. They will be adjusted for height over the next weeks. Paperbacks, westerns, large print books and audio/DVD have been relocated - with signs to point them out.
5. Lea has great ideas on corporate sponsors: a) go out in pairs to business w/a prepared talk. b) Sell "discount" cards - customer buys card for say $10.00 - card will have participating business & % off purchase. Details for both ideas in progress. Also donations for raffles is an option.
6. Update on NEA -Big Read grant. Still working with Flippin school staff.
7. Website being updated and will be listed on marquee board in front of library
8. Public use of computers: will update & post new rules by patron's computers - may have agreement check mark on sign in sheet. Check to verify patron number is listed correctly.
9. Coffee pot not sold - will post instructions for big groups. Small coffee pot will be purchased for small groups.
10. E-books in process - Alice went had training at Marion Co. library. BSL will be community hub for this project.
11. BS Museum has closed & Anna has had papers drawn up to transfer the assets to BSL, along with BS History books. THANK YOU, ANNA!
1. Audit done in January at Arvest with new signatures.
2. Annex: a.) Need to be more cost effective. Raise minimum to $25.00 have letter of explanation so users know how $ is being spent. b.) Will contact owners of artwork to come pick up their art. Will clean, organize & paint annex. c.-k.) Look into promoting multiple uses in annex (ideas): classes on e-books, facebook, music, art. Offer AARP driving classes. Scrabble, chess & other game nights. Business meetings w/catering from local restaurants.
3. Tuesday hours expanded.
4. ACT - $100K grant applied for. Lea & Stacey made video of BSL.
5. 21 new audio books purchased & now in library. The beginning series of authro Louise Penny & Brian Jacques are now in library. These were recommended by patrons & Boo.
6. Bags of old VCR tapes - try to sell or give away at book sale @VFW in March?
7. Discussion on Bull Shoals Patriot - motion to accept made by Joann, 1st & 2nd by ??? all in favor.
8. Brad's Electronics to look at annex & give est. for Home Theater. This will be part of the "Big Read" events and other 'value added' events. Once we have invoice we will approach Walton Family Foundation for grant.
9. Ed will upgrade librarian's computer from 32 to 64 bits. Now it locks up due to information overload.
Motion to adjourn made by Anna Harper, 2nd by Boo Halog. All in favor.
BULL SHOALS LIBRARY MONTHLY MEETING
DATE/TIME/LOCATION: April 3, 2017 9:30 ANNEX
CALL TO ORDER/PLEDGE OF ALLEGIANCE
ATTENDING: MARYANN, JOANN, ANNA, ANNE, JAN, LEA, KEITH, CATHY, ROSE, BOO, ED, ALICE
APPROVAL OF PREVIOUS MEETING MINUTES
As written? YES JAN FIRST/BOO SECOND ALL APPROVED Changes/additions? NO
APPROVAL OF TREASURER’S REPORT:
As written? YES Changes/additions? NO
WELCOME KEITH PROBERT
200 VISITORS IN MARCH, 133 IN 2016 – EXCITING INCREASE
1/31/17 BALANCE $7,656.51
Income $194.00 Expense $1,036.94
3/31/17 End balance $6,813.57
MARYANN NOTED THAT BECAUSE SHE IS NOT AT THE LIBRARY WEEKLY AS BEFORE, SHE SHOULD BE ALERTED TO BILLS WHICH MIGHT NEED PAID BEFORE THE NEXT MONTH. THIS IS A TRANSITIONAL ADJUSTMENT.
*IMPORTANT NOTE – BE SURE TO IDENTIFY ALL EXPENSES FOR RAFFLE EFFORTS – ALSO ALL RECEIPT OF MONEY – DISCUSSION ABOUT HOW TO KEEP TRACK OF AMOUNTS – TICKET STUBS, RECEIPTS, ONE POUCH FOR ALL INCOME FROM TICKET SALES
CHECK LIST FOR ANNEX REVIEWED – DISCUSSION ABOUT WHO CHECKS ON THE ANNEX AFTER AN EVENT – THE PROBLEM WITH NOT ONE PERSON IN CHARGE WAS TALKED OVER – CATHY SUGGESTED ADDING THIS TO THE ‘CLOSING OUT THE LIBRARY’ CHECKLIST – REVIEW THE ANNEX RENTAL CALENDAR TO SEE IF IT HAS BEEN USED. MOTION TO APPROVE by ED, SECOND Ann Haskell, ALL APPROVE
ROSE BROUGHT UP THE ISSUE OF THE $5.00 CARD FEE FOR THOSE WHO DON’T HAVE THE MONEY. SOME DISCUSSION ON THIS: IDEAS ARE A ‘SCHOLARSHIP’ JAR FOR THOSE WHO CAN’T AFFORD, WE ARE A CHARITY AND MUCH OF WHAT WE HAVE IS DONATED, PROBLEMS WITH IT BECOMING UNFAIR FOR OTHERS WHO DO PAY, KEITH REVIEWED WHAT HAPPENS IN YELLVILLE, HOW SOME WANT TO USE FACILITY WITHOUT CARD EVEN THOUGH THEIR CARD IS FREE…ISSUE TABLED FOR NEXT MONTH
May 3 & 4 – prep for sale
(4:00 to 5:30) (8:00 to 10:00 & 3:00 to 5:30) ANYONE WHO CAN HELP, PLEASE DO
MARYANN WILL COLLECT MONEY BOTH DAYS – WILL SET UP A SIGN UP LIST
May 5 & 6 – sale days (9:30 to 5:30) (9:30 to 1:30)
VCR tapes: book sale 1st day .25 or sack for $1.00; 2nd day Free
(1:30 to 5:30) (1:30 to 5:30)
ROSE OFFERED TO WORK FROM 4 – 7 ON THURSDAYS. NO START DATE SET YET.
BOO CLARIFIED THAT BSL’S FAX NUMBER IS THE SAME AS THE PHONE NUMBER.
WORK DAY FOLLOWED – ANNEX COMPUTER AREA: HELPERS WERE ANNA, ANN, CATHY, ALICE, BOO, ROSE WORKED OUTSIDE
BULL SHOALS LIBRARY MEETING AGENDA MAY 8, 2017
ATTENDING: Joann Bull, Mary Ann Kanturek, Boo Halog, Cathie Roever, Anna Harper, Keith Probert, Alice Hill, Ed Olson, Dawn Reithal, Lea & Lucian
PLEDGE OF ALLEGIENCE
APPROVAL OF MARCH MINUTES AS WRITTEN (see website)
Motion: Second: Vote:
MARCH TREASURER’S REPORT CORRECTED
Motion: Second: Vote:
APRIL TREASURER’S REPORT:
Sympathy for the Kanturek Family and appreciation for all Larry did for the library. We’ll never know how much time/money/effort the library received during his years of volunteering!
STAFF PICK SHELF Joann Bull
SET DATE FOR NEXT MEETING June 12, 2017
Adjourn Time Motion Second Vote
I apologize that I lost the recorded meeting and Rose was not available to take notes so I do not have the names of those who made motions nor who seconded. All decisions were made by the members with no opposition.
June 12, 2017 Minutes:
Attending: Alice Hill, Keith Probert, Cathy Roever, Anna Harper, Ed Olson, JoAnn Bull, Dawn Reithel, Mary Ann Kanturek
Approval of May minutes: Keith Probert, second Ed Olson, Motion carried
Approval of Treasure's Report: JoAnn, second Ed Olson, Motion carried
ACT grant - not chosen, Annex upgrades done with kitchen & bathroom remaining, yard care set up, Story Hour on hold waiting for volunteer pool to grow, GRANTS: NEA need a VIP related somehow to internment camps or other person of import, Arkansas ED pending, SouthShore pending, Integrity First pending
Insurance - speaker did not join meeting
Raffles - JoAnn contacted Harps and we have permission to sell one day in July
E-Reader training with MCL set for July 13 & 15 Drawing for Kindle Paperwhite at end of training Sat.
COC office sharing discussed with pros/cons voiced. Decision is pending with further discussion to be had between COC board and BSL.
Hail damage to roof claim - being processed with a bid from roofer to come. Columbia is paying $3621.39 with $567.00 additional when completed.
Music system with COLORS & CLASSICS Program discussed - need more volunteers. Would be held in annex with adults welcome, too. Pending.
Children's movie shelf added to DVD area.
Young volunteers encouraged, new form developed for interested youth - Rotary will be asked to spread the word.
No decision on camera (donated by Historical Society) yet. Is being kept in safe storage at Alice Hill's home for now.
Aug 5 Baby Shower scheduled for annex.
Flagpole needs repaired - discussion on best placement & method of display.
Sex offenders discussed and following agreed: may get library card, may use library services, call police if childrren are in the library and the offender does not leave voluntarily. It is not up to the librarian to request he leaves.
STAFF PICKS - Cathy Roever volunteered.
Adjourn at 11:00am MaryAnn first, Anna seconded
Due to other responsiblities the work day was cancelled for this month.
Next meeting: July 10, 2017 at 9:30
BULL SHOALS LIBRARY JULY 10, 2017 MEETING MINUTES
Attending: Alice Hill, Cathy Roever, Anna Harper , Keith Probst, Boo Halig, Mary Ann Kanturek, Ed Olson and Jo Ann Bull.
Pledge of Allegiance was recited.
June minutes were approved.
Treasurer's report- Petty cash has been increased to $30.00. Moved by Jo Ann, seconded by Keith to approve the Treasurer's report. Approved.
Bill Brown, of Mountain Home Insurance-Brown, Inc. (Auto Owner's Insurance) ,gave us insurance coverage information. He noted that when there are gatherings, there is always a possible liability issue, but that he had verified with the insurance company the number of gatherings held at the Annex Building. He informed the Board that when Library volunteers pickup things for the Library, that they become a Library employee when doing so- in case of car accident they could turn in the damage to the Library's insurance carrier. (Commercial Insurance). The Uranium language was non-existent. Building 1- Library Building is covered at $129,891 and a replacement value of $155,528. Building 2, was rated as a storage building, and has now rated as a finished building, previously covered at $186,000 and now has a replacement value of $269,000. He said that the Deductible stays the same being $1,000 per building. He stated that the yearly charge is $2245 with no liability coverage. The Library building has $20,000 contents coverage, and the Annex has $10,000 contents coverage. He told the members present that the new insurance cost cannot be estimated until the roof claim is completed.
Chamber of Commerce Consolidation- No new information on this.
Grants-South Shore results, they have no money at this time to be disbursed. Alice reported that there are 2 grants pending: Economic Development & Integrity First Bank.
Roof Repair- Discussion on the current status of this, and that the money has been deposited from the insurance company.
Story Hour Volunteers:- Jo Ann gave names of potential readers. Alice recommended to start this at Fall time, after kids return to school for this new venture.
Music & Coloring- music list- on hold.
Raffles- Harp's Event went well, and $169 was raised with several donations as well.
E-Book Training- Will be done Friday July 14, and Saturday July 15.
Boxtops for Education- Alice asked us to save these for the Marion County Library. Moved by Jo Ann, seconded by Boo to do this. Approved.
Annex name change This item was discussed and tabled for further discussion. Members agreed that a new sign is needed, and that members can submit name ideas to Alice.
Tax Forms for donations Keith has done one for us, and Library volunteers need only to sign their names, and person donating items will fill out the rest.
Book Club for Adults or Youth Not discussed
$75 Renewal of Chamber of Commerce membership Moved by Anna, seconded by JoAnn to pay the renewal membership fee. Approved.
Book Donation Box- All volunteers should do routine checks to the box in back of the Annex.
Adding a third computer to the magazine area Ed will have this done where the table and chairs are.
Noise level when patrons are using the computers This item was briefly discussed.
Mother's Day Garden Party Annual Fundraiser Idea This item was not discussed.
Adjourned at ____11___ a.m.
Next meeting will be August 14, 2017.
Minutes submitted by Cathy Roever, Recording Secretary
BULL SHOALS LIBRARY AUGUST MEETING
August 14, 2017 9:30 Pledge
July minutes approved
New Volunteers: Trini Miller, Glen & Dawn Lagerstedt
Guest Speakers: Marie, Dana
Staff picks shelf?
MEETING MINUTES BEGINNING AUGUST 2017 MAY BE FOUND IN A FOLDER AT THE LIBRARY.